Reading and writing emails gets easier from your desktop

This post has been republished via RSS; it originally appeared at: Outlook Blog articles.

Outlook for Windows has tremendous history and the future is bright. The evolution of Outlook brings capabilities based on building on a common architecture and making it a more connected Microsoft 365 experience. Today we are pleased to announce the plans to rollout new capabilities that are enabled based on tight architectural integration with other parts of the Office suite, in this case specifically Microsoft Word. We are planning to roll out Editor, Immersive Reader, Translator and Text predictions in Outlook for Windows this calendar year. 


Immersive Reader

Immersive Reader will be the first feature to release to Current Channel Office and Microsoft 365 customers early in the November timeframe. We are introducing a new command in the Simplified Ribbon that allows you turn it on Immersive Reader so you can customize your experience based on your needs including text spacing, line focus, page color and column width all from a new, dedicated contextual tab.


New tab to customize your Immersive Reader experience in Outlook for WindowsNew tab to customize your Immersive Reader experience in Outlook for Windows


Text Predictions

Text predictions, a feature that suggests the text you might want to type next based on context and machine learning, is designed to save you time by making it faster to respond to emails. Our decision to integrate the components for email composition in Outlook for Windows with Microsoft Word is paying off. As Word adopts modern content creation capabilities, Outlook is able to do so also! Text predictions is based on an algorithm that is common across Microsoft 365. This means that the learnings that happen in Word, Outlook on the web or other Microsoft service built on the common architecture will inform and improve your overall Microsoft 365 experience, including in Outlook for Windows.


Similar to Outlook on the web, you can manage Text predictions in Mail Options/Settings. Our plans are to bring this experience to Outlook for mac and mobile very soon.


Option to show text predictionsOption to show text predictions



Outlook has long had spell check and other integrated tools that help you improve your  emails. Now, we’re adding the full power of Microsoft Editor to Outlook for Windows. This offers an in app experience similar to Microsoft Word to guide you through spell check, grammar corrections and writing style suggestions. 


Spelling, synonyms, grammar, suggested refinements with Editor in Outlook for WindowsSpelling, synonyms, grammar, suggested refinements with Editor in Outlook for Windows



In addition to spelling corrections, Editor offers synonyms that you can choose from or choose to ignore.  Editor also suggests to double check potential errors and provides refinement options for your to consider that may make your writing more concise and clear.  In short, writing in Word or writing in Outlook now provides capabilities to help you express yourself as you intend.



Microsoft Translator has helped users around the globe make the world a little smaller. In Outlook for Windows, we are building the experience natively into the application and will start rolling it out in the December timeframe. Translator will continue to give you the option to translate full messages, specific words and phrases of your email messages but now Outlook will detect messages you receive in a different language than your own mailbox language and will ask you if you’d like it translated. 


Microsoft Translator built natively into Outlook for WindowsMicrosoft Translator built natively into Outlook for Windows


Designed to help you communicate and collaborate across languages, with Translator in Outlook for Windows, you can choose what you need translated so you can fully understand the emails you receive. If the message is in a language you already understand and don’t need to be translated, you can choose to “Never translate”. Alternatively you can also choose to automatically translate messages so you don’t need to choose each time a message is received in a different language. Microsoft Translator follows your organization’s privacy setting and will also respect group settings set by your administrator which may have been set for Word, Excel or PowerPoint. 


These updates will make it easier and faster to read, write and send your excellent emails to your colleagues and friends. To learn more and see a demonstration of many of the capabilities described here today that are enabled based on building on a common architecture, please be sure to watch this presentation by JJ Cadiz from our Outlook product team about The Evolution of Outlook. You can also learn about similar updates in Outlook on the web in this article.    


Don't miss what's going with Outlook and Bookings at Microsoft Ignite 2020. The sessions should start to light up at 8AM PT on Tuesday, September 22nd.  We can’t give out stickers at Ignite this year but feel free to download our free digital give-away from here.


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