Collaboration just got easier: Real-time coauthoring now available in Visio for the web

This post has been republished via RSS; it originally appeared at: Microsoft 365 Blog articles.


This blog was originally published on February 10, 2020. The future of work is here, and it’s more collaborative than ever before. With everyone becoming more globally connected, collaboration has become paramount today. While it’s not always possible to collaborate in person, working together to share ideas and information can help us improve efficiency in our work.


You’ve asked for shared editing in Visio, so today, we are excited to present the first look at one of the most productivity-enhancing features in Visio for the web: Real-time coauthoring.


Better together!

With the introduction of coauthoring, you and your collaborators with a Visio Plan 1 or Visio Plan 2 subscription can now co-create and edit diagrams simultaneously using Visio for the web. See your coauthors’ edits as they happen and stay updated as the ideas evolve on canvas.


Additionally, a simple presence indicator allows you to see where other coauthors are working in the canvas, helps you to avoid conflicts while editing. You can also add or reply to comments in a coauthoring session in real time. Don’t have a Visio subscription? You can still view and reply to comments or add a shape/page level comment.


Try it out yourself!

We’ve started rolling out these changes in Visio for the web. Visit to start collaborating on your diagrams!


Create a Visio drawing and invite others to work on the document with you. You can set permissions and send the document link via e-mail or chat. Anyone with edit permissions and a Visio Plan 1 or Visio Plan 2 subscription can coauthor on the file you shared.


Collaborate by sharing v2.png


Work together on a drawing as soon as the other person opens the link and chooses to “Edit in browser,” and make changes as you normally would—without interruption. There are no other requirements to start a seamless coauthoring experience.


Co-author with Visio for the webCo-author with Visio for the web



Brainstorm with your team directly on the canvas about the process you are designing, collectively work on a Visio drawing shared in Microsoft Teams, share feedback with your colleagues on the drawing they shared, or work together with your clients to come up with designs on their transformation journey.


For more information on real time coauthoring in Visio for the web, visit Tell us what other collaboration scenarios you’d like to use Visio for in the comments section below.


What’s next for Visio collaboration features?

Our goal is to make the way you work easier. This is yet another step in the journey of making Visio a more collaborative app that you can use to brew ideas and work seamlessly with others.


Over the next several months, we’ll keep adding features to provide an enriched collaborative experience in Visio for the web. With your suggestions and our know-how, it'll become easier and quicker to create Visio diagrams with your team.



We’d love to hear from you! Send us a smile or frown directly from the app and let us know what you think.


Follow us on Twitter to stay current on the latest releases. You can email us at for more detailed questions, and don’t forget to send us your ideas through the UserVoice site to help improve Visio.


Stay tuned for more updates on collaboration!

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